Exhibit Hall Schedule
Wednesday, February 22, 2017
12:00 p.m.– 8:00 p.m. . . . . . Exhibitor Move-In
Thursday, February 23, 2017
8:00 a.m. – 11:00 a.m. . . . . Exhibitor Move-In
11:30 a.m. – 12:30 p.m. . . . Exhibit Hall Grand Opening
11:30 a.m. – 5:00 p.m. . . . . Exhibit Hall Open
3:00 p.m. – 3:30 p.m.. . . . . . Beverage Break
Friday, February 24, 2017
8:30 a.m. – 5:00 p.m. . . . . . Exhibit Hall Open
10:00 a.m. – 10:30 a.m. . . . . Beverage Break
10:00 a.m. – 11:00 a.m. . . . . Spirit Day: Tailgate
2:00 p.m. – 3:00 p.m. . . . . . Spirit Day: Meet and Greet
3:00 p.m. – 3:30 p.m.. . . . . . Beverage Break
Saturday, February 25, 2017
9:00 a.m. – 11:30 a.m. . . . . Exhibit Hall Open
10:45 a.m. – 11:15 a.m. . . . . Beverage Break
10:45 a.m. . . . . . . . . . . . . . . Grand Prize Drawings in Exhibit Hall
11:30 a.m. – 6:00 p.m. . . . . Exhibits Tear Down
Concessions will be open daily
Schedule is subject to change
Exhibit Booth Fees
For-Profit Exhibitors . . . . . . . . . . . . . . . . . . . . . . . .. $10.95* per square foot
Non-Profit Exhibitors . . . . . . . . . . . . . . . . . . . . . . . ..$5.50* per square foot
ISDs & Private Primary/Secondary Schools . . . . . . $4.00* per square foot
*Corner surcharge: $100 per corner
10’x10’ pipe and draped booth (larger booths are available)
(1) skirted 5’ table
(1) single-line company identification sign
(4) exhibit hall only badges (additional badges available for $15 each)
Additional furnishings and services available for purchase
Eligibility to Exhibit:
Exhibits are a vital extension of the continuing education program of TSHA. TSHA reserves the right to determine eligibility of any company wishing to exhibit. The acceptance of a product or service for exhibit does not constitute an endorsement by TSHA. TSHA may deny or revoke eligibility based on violation of any policy set forth in the exhibit terms and conditions or for any action determined to detract from the character of the exhibition.
Deposit and Payment Policy:
Onsite Registration: A deposit of 50% of the cost of requested exhibit space must be received by June 30, 2016 in order to confirm your selection. Balance of fees is due no later than December 2, 2016.
Regular Registration: A deposit of 50% of the cost of requested exhibit space must be received within 30 days of the initial invoice in order to confirm your selection. Balance of fees will be due no later than December 2, 2016.
Late Registration: For registration after December 2, 2016 full payment is due within 30 days of invoice or by February 3, 2016, whichever comes first.
Exhibitors who cancel their reserved booth space prior to December 2, 2016 will receive a full refund of their exhibit fees, less a 25% processing fee. Exhibitors who cancel after December 2, 2016 will receive no refund. Booth fees are nontransferable and cannot be put toward future TSHA Conventions. No exceptions will be made as this is a binding agreement.
Exhibit Hall Floor Plan:
The Exhibit Hall Floor Plan will be available online at www.txsha.org in May 2016. Your company will be listed on the Floor Plan exactly as it is listed on the Application to Exhibit. Payment of a deposit of 50% of the cost of requested exhibit space must be received by June 30, 2016 in order to confirm your selection. If the 50% deposit is not received by June 30, 2016 you will be removed from the Floor Plan.
General Services Contractor Information:
Professional services in the Exhibit Hall will be provided by a General Services Contractor. GSC information will be provided in the fall. They are responsible for providing labor services, custom signs, furniture rentals, booth carpeting, and shipping/ drayage/storage for exhibit materials. Forms for these services, as well as electrical and phone service order forms will be included in your exhibitor decorator kit sent via email once we have received payment in full. You will not be able to receive your exhibitor services kit or make arrangements for show services until full payment is made to TSHA.
Early Dismantle/Tear-Down Penalty:
At the request of TSHA members and TSHA insurance requirements, exhibit booths must remain set-up and open until the close of the exhibit hall at 11:30 a.m. on Saturday. Violation of this policy will automatically exclude your organization from priority booth space selection for the next year’s convention and negatively affect your booth space selection for future TSHA events. No exceptions will be made.
Exhibitor Logistics and Questions:
A complete logistical packet, including answers to frequently asked questions, will be provided to all exhibitors in Fall 2016. As we near TSHA 2017 and additional information becomes available, such as online registration, housing, and show services, TSHA will provide all exhibitors with updated logistics information. We kindly ask that you thoroughly review all provided logistics information to ensure you are informed of all communicated details.
Terms, Conditions, and Rules
For additional information regarding Terms, Conditions, and Rules please see the Terms and Conditions portion of the exhibitor website.
The below Application to Exhibit must be submitted through the online form. No other submission types will be accepted.