Thank you for your participation as a TSHA 67th Annual Convention & Exhibition exhibitor. Please see the resources below to help you plan for a successful event.

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FAQ & Questions

Please review the information on this page and also the General Info & FAQ Document in hopes of finding the answer(s) to your question(s). If you still have additional questions, please contact TSHA Show Management at exhibits@txsha.org.

Important Exhibitor Deadlines 

Order Form Deadline Date
Advance Warehouse Shipping (Without Surcharge)  January 23 - February 17, 2023
Hotel Reservations  January 24, 2023 (or until rooms sell-out)
Notice of Intent to Use EAC January 27, 2023
IMS Discount Deadline February 1, 2023
Electrical Service Order Discount Deadline February 7, 2023
Audio Visual Form Discount Deadline February 7, 2023
Network & Telecommunications Services Order Form Discount Deadline February 7, 2023
Lead Retrieval Order Form Discount Deadline February 9, 2023
Advanced Shipment Shipping Deadline*

February 17, 2023

*Items received at the Advanced Warehouse after this date will receive a surcharge.
Direct to Show Site Shipping*

February 22, 2023 - February 24, 2023

*Direct shipments must arrive at show-site beginning at 8:00 am on Wednesday, February 22 through Friday, February 24.

















Booth Package and Exhibitor Services 

As a reminder, the below items are included in each 10’ x 10’ booth package:

  • (1) 6 ft x 30 in Black Skirted Table
  • (2) Padded Side Chairs
  • (1) Wastebasket
  • (1) ID Sign
  • Black Pipe & Drape
  • Note that your booth space is NOT carpeted; however, you are able to bring your own floor covering and/or rent from the decorator company (IMS).

Click here to access the online Exhibitor Services Manual. Inclusive Management Services (IMS) is the official decorator of this event, and all other official vendors are listed within this manual. Inclusive Management Services (IMS) will also be sending an email that includes the link and login instructions to the online manual. You must be logged in to access the manual.

Please refer to this online manual for all show information such as shipping, booth furnishings, AV services, and more. Pay close attention to the Important Dates to ensure timely ordering or submissions that will save you money on your booth package. The discount deadline for IMS orders is Wednesday, February 1.

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Exhibitor Registration 

An email will be forth coming with registration information to register your staff. Note that each exhibiting company receives three (3) Exhibit Hall-Only complimentary passes per 100 sq. ft of booth space. For registration passes above this complimentary allotment, please purchase additional Exhibit Hall-Only ($40/pass) or Full Conference passes (price varies based on membership level).

Contact exhibits@txsha.org if you need your registration code(s) re-sent to you.

Click here for common questions asked by past TSHA attendees. If you are unable to find an answer to your questions, please contact the TSHA registration team by e-mail at registration@txsha.org.

TSHA Exhibit Hall Schedule 

Please see the below Exhibit Hall schedule for this event. As a reminder, the Exhibit Hall is located in Hall 4 of the Austin Convention Center.

Wednesday, February 22

8:00 a.m. - 5:00 p.m.

Exhibitor Move-In and Set-Up*

Thursday, February 23

9:00 a.m. - 5:00 p.m.

Exhibit Hall Open

10:00 a.m. - 10:30 a.m.

Refreshment Break in the Exhibit Hall

12:30 p.m. - 1:30 p.m.

Lunch Break in the Exhibit Hall

3:00 p.m. - 3:30 p.m.

Refreshment Break in Exhibit Hall

Friday, February 24

8:30 a.m. - 4:00 p.m.

Exhibit Hall Open

10:00 a.m. - 10:30 a.m.

Refreshment Break in the Exhibit Hall

12:30 p.m. - 1:30 p.m.

Lunch Break in the Exhibit Hall

3:30 p.m. - 4:00 p.m.

Refreshment Break in Exhibit Hall

3:40 p.m.

Passport to Prizes Drawing (must be present to win!)

4:00 p.m. - 7:00 p.m.

Exhibitor Move-Out**

* All booths must be show ready by 5:00 p.m. on Wednesday, February 22.

** All booths must be dismantled by Friday, February 24, 2023 by 7:00 pm.

For more information on the full schedule for the event, please click here.

Shipping Information 

Advance Shipments Address:

Exhibitor Company Name & Booth #     
ABF Freight/IMS Inc.
8201 Bagby Dr.
Austin, TX 78724

  • Shipments should arrive between Monday, January 23, 2023 and Friday, February 17, 2023. All shipments received outside these dates will be subject to a 25% late fee.
  • Shipments that arrive at the warehouse after Friday, February 17, 2023 cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking and freight.

Direct Shipments to the Austin Convention Center:

Exhibitor Company Name & Booth #
Austin Convention Center (Hall 4)
500 E. Cesar Chavez St.
Austin, TX 78701

  • Direct shipments will be accepted on Wednesday, February 22, 2023 and receiving will only take place during exhibitor move-in hours (8:00 a.m. – 5:00 p.m.).


You should have received an email including your invoice from TSHA Accounts Receivable Coordinator – Yesy Garcia (YGarcia@txsha.org). Please pay close attention to remittance instructions and respond directly to Yesy if you have any questions or concerns about your invoice or payment.


Click here to access more information about housing. The deadline to reserve a hotel room with the TSHA discounted rate is Tuesday, January 24, 2023 (or until rooms sell out, whichever occurs first).

IMPORTANT NOTE: Please be aware of companies that call and email to assist with hotel reservations. They are claiming they can get better rates, that rooms are limited, or are using other sales pitch methods. They are NOT affiliated with TSHA in any way nor are they a partner with TSHA. If you receive a call or email from a company trying to make your housing reservation please be aware that this is not sanctioned and DO NOT MAKE THE RESERVATION. You will only receive Convention hotel information directly from TSHA at convention@txsha.org and should only use the links below to book your hotel stay. Contact TSHA Headquarters at convention@txsha.org with any questions or concerns.